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Agency Temp Administrator, Payroll Services

Job Title

Agency Temp Administrator, Payroll Services

Job ID

27682684

Location

Kingwood TX US 77339

There’s a reason Insperity was ranked in the top 3% on WorkplaceDynamics’ National Top Workplaces list and named one of the top 100 companies to work for in the U.S.

Want to work for us and find out why?

As a trusted advisor to America’s best businesses for more than 35 years, Insperity provides an array of human resource and business solutions designed to help improve business performance. In addition, we provide the client company and their worksite employees with a wide array of value-added benefits and services.

Agency Temp Administrator, Payroll Services

SUMMARY

This position performs a variety of administrative and confidential clerical duties requiring a thorough knowledge of organizational procedures. Must have general knowledge of Division goals and functions with the ability to assist in all areas when needed.

Responsibilities
Under moderate supervision and moderate decision-making:
 

  • Screens and controls correspondence, phone calls, visitors; handles inquiries independently.  Determines which situations require the attention of manager, or other staff members; refers unrelated inquiries to appropriate Insperity Departments.
  • Maintains appointment schedule and calendar for manager, makes timely and cost effective travel arrangements, coordinates details of Division meetings, gathers information and assists in agenda preparation, contacts meeting participants and types minutes of meetings when requested.
  • Handles a variety of sensitive situations and problem solves on own initiative, advising manager of action taken.
  • Maintains correspondence files, file organization and retrieval systems.  Provides administrative support to designated staff members. 
  • Assists in the creation of presentations, reports, and other documents.  Prepares departmental reports, presentations and expense projections for distribution.
  • Coordinates new hire provisioning and setup.
  • Sends out employee termination notifications to ensure removal from all applicable systems.
  • Builds new clients files and ensures that all required documentation is included.  Monitors requests for missing documentation.
  • Assists in maintenance of SOC-1 audit information.
  • Provides fulfillment backup for payroll coordinators.
  • Maintains client logs for new and terminated clients confirming that all appropriate documentation has been received.
  • Controls tax and payroll records that are sent for storage.
  • Coordinates routine personnel activities/updates/maintenance, facilities maintenance, budgetary reporting, revenue/expense account coding/documentation, and credit/purchasing/acquisition duties, including securing signatures in a timely manner. 
  • Assembles data for special projects and prepares routine reports, including some statistical work.  Conducts a high-level review to ensure accuracy of formulas and consistency of report to prior reports. Coordinates preparation and revisions to Division Disaster Response Plan.
  • Proofreads outgoing documents and correspondence for correctness and accuracy.
​​​​​​​Qualifications
  • High School Diploma or equivalent is required.  Associate’s Degree in a related field is preferred.
  • Two to five years of administrative experience is required.
  • Practical knowledge and experience in an insurance, financial, legal and/or compliance environment is preferred.
  • No licenses or certifications are required. Insurance licenses (L&H or P/C) preferred.
  • Principles, practices and procedures of office administration, office methods and equipment; clerical methods, techniques and filing procedures. 
  • Performing highly confidential and responsible secretarial and clerical duties requiring independent judgment with speed and accuracy; learning, interpreting and applying organizational policies, rules and regulations; taking responsibility for the compilation and organization of reports.
  • Advanced computer skills, including Microsoft® Office Suite (Word, Excel, Outlook and PowerPoint); typing accurately from clear copy at 60 words per minute.
  • Interpersonal management skills to meet the public tactfully and courteously in answering questions in person and over the telephone; communicating clearly and concisely, orally and in writing; and maintaining effective work relations with those encountered in the course of employment.

 

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.