Executive Assistant

Liberty Bank & Trust…a bank built for you.

 

As America’s first billion-dollar black-owned bank, Liberty Bank and Trust is a part of history. We don’t take that success, or the privilege to serve, lightly. From Jim Crow and the civil rights movement to Hurricanes Katrina and Ida, Liberty has consistently stood proudly with underserved and often-forgotten communities.

 

Our vision is “equitable access to high-quality banking for every qualified individual or entity nationwide.”

 

As one of the nation’s oldest black-owned banks, Liberty Bank and Trust carries a responsibility. Our mission is to carry on the work of generations of black-owned bank operators by preserving and providing access to affordable financial products and services in traditionally underserved markets. 

We make a difference, and you can too!

If you are passionate about impacting the lives of others and understand that your success positively affects the company’s bottom line and the communities we serve, please apply today to join our winning team!

The Executive Assistant to the President is responsible for providing comprehensive support to the President and manages the executive office operations. The Executive Assistant reports directly to the President and provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all Office of the President matters.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with high professionalism and confidentiality. The Executive Assistant must be able to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role that requires handling various activities and confidential matters with discretion.

• Bachelor’s degree preferred or equivalent experience of 3+ years of executive administrative experience and project management, preferably in a banking environment or a related field. 

• Knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint. 

• Working knowledge of essential office equipment, including the copier, fax machine, and computer. 

• Excellent verbal and written communication skills.

• Able to interact with people of all levels confidently and professionally.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to organize and coordinate multiple concurrent projects.

• Ability to function well in a high-paced environment.

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Type with speed and accuracy at a rate sufficient to perform duties satisfactorily. 

• Extremely proficient with Microsoft Office Suite or similar software and able to learn new or updated software.

• Flexible team player, willing to adapt to changes and unafraid of challenges.

• Able to maintain high integrity and discretion in handling confidential information.

• Maintain appointment schedules and meeting calendars; arrange and coordinate travel schedules and reservations; arrange meetings; assist in agenda preparation; gather information and contact participants.

• Greets scheduled visitors, answers and screens telephone calls and emails, and determines which interactions should be handled by the President or referred to another staff member or department.

• Arranges and schedule conference calls.  

• Arrange and set up “Meetings at a Glance” for monthly meetings and meetings requested by the President or Management. 

• Maintain the schedule for the President’s assigned meeting rooms. 

• Assist out-of-town visitors with overnight accommodations and travel plans.

• Prepare outgoing mail and correspondence, including e-mail, faxes, and scanned documents.

• Maintain correspondence files, organization, and retrieval systems. 

• Orders and maintains supplies and arranges for equipment maintenance as needed.

• Arrange and coordinate catering for meetings and social events as directed by the President.

• Initiate, manage total responsibilities, and execute activities for assigned projects. 

• Assist other bank executives and bank employees as needed.  

• Attend bank-related and bank-sponsored events.

• Represent the President and the Executive Office while in the office and at outside work events professionally to include communication with internal and external individuals.

• Maintain the President’s office area to ensure the site is always neat and orderly.

• Develops and completes projects from a rough overview/outline with minimal supervision.

• Secondary service for the Bank’s institutional accounts: providing account information, follow-ups to requests, and maintaining regular contacts for luncheons, special events, holidays, and social occasions. This position is critical in maintaining close personal contact with these important relationships.

• Reports and report design: in addition to the normal administrative responsibilities of routing and re-routing messages, processing and initiating correspondence, and handling client requests, this position will also design and manage data tracking reports used by the President to track various processes, projects, and personnel.    

• Assist with the coordinated Marketing efforts: Examples of projects and duties include managing the Kadince donations.

• Maintain discretion and confidentiality in relationships and activities from the bank’s Executive Offices and related entities.

• Any other duties as assigned. 

As you might expect, we value every member of our team. That’s why we offer competitive pay and an extensive benefits package, including:

• PTO and paid holidays

• Medical, Dental, and Vision

• FSA

• Adoption Assistance

• Educational Reimbursement

• 401K and match 

• EAP/Health and Welfare Assistance

• Training and Development

• Online Marketplace* discounts on a variety of goods and services

• Leadership Development 

• Culture and Engagement Team 

• Free and reduced-rate bank services

We do our best to ensure Liberty Bank and Trust is an incredible place to work and build a career. We want you to learn, grow and share in the success you help create.  Within the company, there is also a future opportunity for growth.

We’re ready to talk about what’s next, and if you are too, please apply today!  

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.