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Middle Market Sales Administrator

Job Title

Middle Market Sales Administrator

Job ID



Kingwood TX US 77339

There’s a reason Insperity was ranked in the top 3% on WorkplaceDynamics’ National Top Workplaces list and named one of the top 100 companies to work for in the U.S.

Want to work for us and find out why?

As a trusted advisor to America’s best businesses for more than 35 years, Insperity provides an array of human resource and business solutions designed to help improve business performance. In addition, we provide the client company and their worksite employees with a wide array of value-added benefits and services.

Middle Market is where challenge is fun, results are rewarding and we live our values. The Insperity Middle Market Solutions team is an exceptional group focused specifically on supporting our larger clients ranging in size from 150 to 5,000 employees. Part of our mission is to help our Middle Market clients become the best they can be by understanding their unique challenges and integrating relevant human capital/human resources solutions that accelerate their potential. 


Middle Market Sales Administrator

We are currently seeking a Middle Market Sales Administrator to join our team.



Facilitates the activities performed in sales office by providing the sales staff with the necessary administrative support to develop leads, to follow up and to complete sales.  This position is also responsible for the administration of files (hard/soft copies), census data, and sales proposals. Directly impacts the sales process and has occasional contact with customers in an information-gathering mode.

Essential Functions

Under general supervision and moderate decision-making:

  • Provides administrative support to sales staff including calendars, appointments, and travel arrangements.
  • Verifies all files both hard copies (forms, marketing materials, etc.) and soft copies (computer generated shared documents, data, sales proposal updates, file upgrades, etc.) are current, complete and accessible.
  • Generates timely correspondence and independently responds to letters and general correspondence when appropriate.
  • Handles a variety of sensitive situations, handles a large volume of confidential material with appropriate discretion, and initiates problem resolution on own initiative, advising manager of action taken. 
  • Acts as the volunteer council member for the district office, focusing on community involvement to promote volunteerism and philanthropy among Insperity employees as well as worksite employees.  Oversees local corporate donations, collaborates with corporate communications and public relations firms to promote volunteerism in the community, maintains district activity on the Insperity Community Involvement website, and attends volunteer training once a year.
  • Provides computer training for sales personnel as well as basic technical support and problem resolution as directed by corporate sales management. Works closely with corporate office to identify and resolve computer related issues.
  • Processes decline letters, requisitions and acts as back up for producing sales proposals and census updates.
  • Prepares or assists in the preparation of sales proposals.
  • Conducts, as needed, final review of all completed sales packages prior to submittal to corporate.
  • Collaborates with Sales Operations in the development, testing and implementation of new processes, programs and projects.
  • Receives all incoming calls, visitors and clients, acts as sales office receptionist and schedules conference room usage.
  • Performs special assignments for sales management including development of new reports and lead/appointment management.
  • Maintains a professional office environment at all times.

Education/Experience Requirements

  • High School Diploma or equivalent is required.
  • Three to five years of progressively responsible administrative experience (preferably sales office experience) is required.


  • Demonstrated strong communication, computer, and office management skills.   
  • Knowledge of principles, practices and procedures of a general sales office, telephone etiquette, office equipment, and filing systems used in compiling and maintaining records and preparing reports.
  • Ability to perform highly confidential and responsible administrative duties with speed and accuracy.
  • Communicates tactfully and effectively, verbally and in writing to a wide variety of people.  Maintains effective work relations with those encountered in the course of employment. 
  • Proficient in Microsoft applications including Word, Excel, Docu-Sign, OneForce and PowerPoint required.  Knowledge of database and report writing applications preferred.
  • Strong problem-solving skills, ability to analyze situations accurately and take effective action, work independently in absence of direct supervision, and ability to work under narrow time constraints with a variety of personal.
  • Strong teamwork and interpersonal skills at all management levels.
  • Some training or facilitator experience preferred.

Insperity offers a competitive compensation package and one of the best benefits packages in the business, including 19 days paid time off, 9 paid holidays, medical, dental and vision benefits, 401k and tuition reimbursement. At Insperity, our work environment and our commitment to our employees’ personal and professional success are the reasons we’re regarded as one of the “Best Places to Work.”

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.