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Office Administrator

Job Title

Office Administrator

Job ID

14262

Location

Jacksonviile Florida

Office Administrator

From their humble beginning in 1989, our client saw a need for an agency that could serve clients differently. Since that time, the agency’s goal has always been to give clients service beyond the expected. That’s why they think differently through services that range from branding and media strategy to public relations and social media content creation. Through their experiential, interactive and corporate show production, they are able to create experiences online, offline & live.

Our client doesn’t do different just for the sake of it. Different is a strategic mindset that gives their clients an edge in today’s challenging and ever-evolving marketplace.

Our client is seeking an Office Administrator who will be responsible for the organization and efficiency of daily operations in their Jacksonville, Florida office location and will ensure all administrative duties are executed effectively. You will act as the point person for all administrative and office support needs as well as provide some executive administrative support and ad hoc administrative and office support to others in the Jacksonville, Florida office.

You should have:        

  • Bachelor’s Degree preferred
  • 5+ years of related experience
  • Experience with using Microsoft Office products (Word, Excel, Outlook)
  • Team player who is self-motivated, proactive, and adaptable
  • Strong interpersonal and business communication skills
  • High level of organization and attention to detail
  • Able to lift up to 50 lbs. and walk up and down stairs

Your responsibilities as the Office Administrator will include:        

  • Answers, screens, and directs phone calls to staff; takes messages and schedules appointments
  • Receives mail, documents, packages, and courier deliveries and delivers or distributes items as necessary
  • Provides administrative support to executives such as expense reports, scheduling, and time-tracking
  • Assists with scheduling and organizing meetings and company events, including ordering food and drinks for team meetings
  • Acts as a liaison for building repair and maintenance vendors such as cleaners, security, technicians and delivery teams, and assists with vendor invoices and other ad hoc support duties
  • Works with HR to facilitate onboarding tasks for new employees in the office to include, setting up parking and building security key fobs
  • Orders office and kitchen supplies and stocks them in proper location, keeping an ongoing inventory
  • Organizes and facilitates office moves
  • Assists with special ad hoc projects as needed

Benefits:

Our client values their employees’ time and efforts. Their commitment to your success is enhanced by their competitive compensation and an extensive benefits package including, but not limited to:

·        Flexible work schedule (4 on-site, 1 remote)

·        Remote work one day per week (additional days possible upon request)

·        Paid cell phone service on company plan + discounted new phone

·        Subsidized covered parking

·        10 paid holidays plus the week between Christmas and New Year’s

·        Flexible PTO

·        401k plan with automatic company match (additional discretionary employer profit-sharing contribution)

·        Parental leave for primary and non-primary caregivers

·        Medical insurance for employee + dependents (5 PPO and 3 High-Deductible options)

·        HSA option (w/ High-Deductible medical plan)

·        Health care flex spending option

·        Dental and vision insurance

·        Employer-paid basic life and AD&D insurance

·        Voluntary disability insurance

·        Additional voluntary life and AD&D insurance

·        Dependent care flex spending option

·        Employee Assistance Program for employees + dependents

·        Wellbeing assistance

·        Adoption assistance

·        Commuter benefits

·        A fun, fast-paced, and collaborative work environment

·        Company culture of promotions from within, and an atmosphere allowing for varied and rapid career development

·        Dog-friendly office

Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where each person feels encouraged to contribute to their processes, decisions, planning and culture.

Our client is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation, or any characteristic protected under applicable law.