Job ID: 17629

Location: Dorchester Massachusetts

Executive Assistant (Hybrid) 

 

Are you ready to play a vital role in shaping the future of your community? We seek a dynamic and highly organized Executive Assistant to join our client’s vibrant, community-focused company.

 

About Our Client:

Our client acts to build a strong, thriving, and diverse community in Boston’s Dorchester neighborhoods. They develop, preserve, and sustain affordable housing for rent or ownership. They create commercial and economic development opportunities. They build community through community organizing and civic engagement activities. They are focused on the concepts of equitable development without displacement and providing opportunities for economic mobility.

 

Since its founding in 1979, our client has developed and preserved over 1100 rental units, homeownership housing, and 200,000 square feet of commercial space. They have created around 1,000 jobs and involved more than 1,500 young people in after-school leadership development and organizing activities. They are one of Boston’s oldest and most established community development organizations, with an annual operating budget of almost $5 million, a staff of just under 30, and $44 million in assets.

 

Your Role:

Reporting to the Chief Executive Officer and serving as a trusted partner, the Executive Assistant (EA) will provide comprehensive support to the fast-paced CEO and can anticipate needs, think critically, and offer solutions to problems with high professionalism and confidentiality. Our ideal candidate will thrive in a dynamic environment, capably navigate change and ambiguity, remain poised under pressure, and be highly organized. 

 

As our client’s EA, you will successfully oversee complex scheduling for the CEO, prepare documents, and manage special projects. You will also liaise directly with Board members, Senior Leadership, clients, partners, and other stakeholders on day-to-day business and other matters at the discretion of the CEO. 

 

Emotional intelligence, the ability to work with people at all levels within and external to the organization, and the ability to garner the trust of the CEO are essential in this role. You should also possess superior judgment, diplomacy, and high personal accountability.

 

To be successful, you should have:

  • A minimum of 5 years directly supporting fast-paced executives or comparable employment experience.
  • A desire to work at a diverse organization in which various racial, ethnic, and other identities are represented, serving a diverse community predominantly of color. 
  • Expert in written and verbal English language and business writing ability.
  • Solid technology literacy, including document creation and collaboration software, and ability to learn new technologies.
  • Exceptional organizational skills with the ability to multi-task while attending accurately to details.
  • Sound judgment, critical thinking ability, and ability to exercise discretion.
  • Powerful emotional intelligence and interpersonal communication skills. 
  • An entrepreneurial and flexible spirit with the capacity to creatively solve problems.
  • Ability to receive and provide constructive feedback. Curiosity and an effective willingness to learn.
  • Personal accountability, self-motivation, nimbleness, and comfort in navigating change. 
  • Ability to successfully pass a background check.

 

It would also be great if you have, but it’s not required:

  • 3+ years of experience supporting a CEO or equivalent.
  • Living experience as a member of Boston’s Dorchester and Roxbury communities.
  • Bilingual – Expert written and verbal proficiency in Spanish, Cape Verdean Kriolu, or Haitian Kreyol.
  • Experience using a CRM like Salesforce or a similar program.

 

What you can expect to do as the Executive Assistant:

  • Act as a primary contact for internal and external matters related to the CEO, ensuring comprehensive support.
  • Manage interactions with the Board, including scheduling, preparing materials, recording minutes, and handling document coordination.
  • Optimize the CEO’s schedule by prioritizing tasks, troubleshooting conflicts, and providing proactive support for day-to-day engagements.
  • Keep the CEO informed and prepared for commitments, handling sensitive issues with discretion and reflecting the CEO’s style and organizational culture.
  • Undertake various tasks to facilitate CEO leadership, including managing mail, responding to inquiries, preparing documents, and resolving questions.
  • Assist with meeting agendas, manage high-level meetings and events logistics, and collaborate on the CEO’s outreach activities.
  • Proactively identify process enhancements, participate in special projects, and provide back-up office coverage when needed.

 

Best-in-Class Benefits and Perks:

Our client values their employees’ time and efforts. Their competitive annual compensation of $85k-$95k, depending on experience and extensive benefits package, enhances their commitment to your success. Our client’s benefits package includes: 

  • Comprehensive benefits package with no waiting period, including 5 medical packages and employer-paid dental and vision insurance
  • Robust retirement planning: 403(b) plan available with generous employer contribution
  • Flexible financial options: Dependent care assistance program and flexible spending account offered
  • Financial security: Short-Term Disability, Long-Term Disability, Life and Accident Death insurance for added protection
  • Generous time-off policies: 3 personal days, 3 weeks vacation, 15 sick days, 17 paid holidays, and birthday leave
  • Opportunities to give back: 5 volunteer days
  • Well-being and work-life balance: Commuter benefits program, employee wellbeing on-demand services, flexible hybrid work program

 

Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where everyone feels encouraged to contribute to their processes, decisions, planning, and culture.

 Our client views diversity, inclusion, and cultural competence as vital principles in all their work with clients and communities. They welcome and encourage applications from visible minority group members, indigenous persons, members of the LGBTQ community, persons with disabilities, and others who may contribute to the organization’s diversity and reflect the diversity of the communities we serve.

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