Job ID: 18619

Location: Indianapolis Indiana 46240

Office Administrator – Accounting Coordinator


Are you the go-to person for keeping things organized and ensuring smooth office operations? Do you have a knack for numbers and enjoy working in a vibrant, technology-driven environment? If so, we have the perfect role for you! We are seeking an Office Administrative—Accounting Coordinator to join our client’s team and be part of their journey to success. 


Our client is a dynamic and fast-paced software sales and service company that facilitates manufacturing companies’ digital transformation of their organizations with current Enterprise Resource Planning software. Backed by over 40 professionals, they pride themselves on delivering exceptional service and solutions to our clients.


Our client values their employees’ time and efforts. Their competitive compensation of $45,000.00-$55,000.00 annually, depending on experience and extensive benefits package, enhances their commitment to your success. Our client’s benefits package includes: 

  • Comprehensive health coverage: Medical, dental, and vision insurance provided
  • Robust retirement planning: 401(k) plan available with employer matching
  • Financial security: Life and disability insurance for added protection
  • Flexible financial options: Health savings and flexible spending accounts offered
  • Well-being and work-life balance: Paid time off


Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where everyone feels encouraged to contribute to their processes, decisions, planning, and culture.


As the Office Administrator – Accounting Coordinator, you will be the backbone of our client’s office operations, responsible for a wide range of administrative tasks essential for the smooth functioning of their organization. You must be a meticulous individual who thrives in a project-based environment, with a keen eye for detail and exceptional organizational skills.


To thrive as our Office Administrator – Accounting Coordinator, you should have:

  • Previous office administration experience in a project-based environment with a preferred bachelor’s degree in business administration, accounting, or related field.
  • Experience with accounting software (e.g., QuickBooks) and payroll systems, with solid attention to detail in financial record-keeping.
  • Ability to work independently and understand legal/regulatory requirements.


Utilizing your arsenal of skills and talents, we will rely on you to:

  • Generate and manage client invoices accurately and promptly. Ensure all billable hours and expenses are accounted for and invoiced accordingly.
  • Monitor and manage accounts receivable, follow up on outstanding invoices, and communicate effectively with clients regarding payment statuses.
  • Process incoming invoices, verify accuracy, and ensure timely payments to vendors and suppliers. Maintain organized records of all payables.
  • Coordinate with the contracted payroll company to accurately process employee payroll, including new hires, terminations, and changes in employment status.
  • Manage employee files and paperwork, including processing new hire paperwork and managing termination paperwork. Major HR functions are outsourced to a Professional Employment Organization. 
  • Maintain a well-organized and efficient office environment, including managing office supplies, equipment, and facilities. Act as the primary point of contact for office-related inquiries and requests.
  • Maintain accurate and up-to-date records for invoices, payments, employee information, and other relevant data. Ensure confidentiality and security of sensitive information.


Ignite your Career!

We want to hear from you if you are a detail-oriented individual with a knack for numbers and a passion for keeping things running smoothly. 


Our client is an equal opportunity employer that welcomes and encourages diversity in the workplace. It does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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