Program Support Specialist

Program Support Specialist

 

Founded in 1980, the International Facility Management Association (IFMA) is the world’s largest, most widely recognized association for facility management (FM) professionals. With more than 24,000 members in over 130 countries, IFMA is a key contributor to developing international FM standards and works with decision-makers to inform FM-related policy. IFMA provides career resources and continuing education, offers three industry-respected credentials, maintains the largest repository of FM-related content on the web, and hosts year-round global events. With a vision to lead the future of the built environment to make the world a better place, IFMA believes in the benefit of international diversity, inclusion, and social equity and recognizes that sustainability, resilience, and responsible environmental stewardship are paramount. For more information, visit ifma.org and our LinkedIn, YouTube, Facebook, Threads, Twitter and Flickr pages. Follow IFMA’s Connected FM podcast and blog for expert insights on trending industry topics.

 

As the Program Support Specialist, IFMA Foundation, you will work closely with the Executive Director, be responsible for key IFMA Foundation activities, and assist the Executive Director and Board of Trustees.   

 

Best-in-Class Benefits and Perks:

We value our employees’ time and efforts. Our commitment to your success is enhanced by competitive compensation, depending on experience, and an extensive benefits package including:

• Comprehensive health benefits: medical, dental, and vision insurance
• Robust retirement planning: 401(k) / retirement plan with employer matching
• Financial security: Life & disability insurance
• Flexible financial options: Flexible spending account (FSA) and Health savings account (HSA)
• Work/Life Balance: Paid time off and holidays, Flexible schedule, and remote work/telecommuting options
• Workplace perks: Employee assistance program, Professional development assistance, and more!

 

Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.

 

To be successful as the Program Support Specialist, you should have:

• 4+ years of experience in non-profit programming or fundraising coordination/operations; Bachelor’s degree preferred in fundraising, non-profit administration, or related fields.
• Proven ability to manage complex projects or programs, prioritize competing demands and adapt to changing circumstances while ensuring timely, high-quality outputs.
• Solid English reading, writing, and speaking skills, with the ability to produce and present professional documents, respond to inquiries, and effectively engage with diverse audiences, including leadership and public groups.
• Competence in problem-solving, data analysis, and interpreting technical information, including the ability to work with abstract and concrete variables in various formats.
• Advanced knowledge of Microsoft Office Suite, project management tools, donor management systems (CRM), and design platforms like Canva, with experience in scholarship and accounting software.

 

Responsibilities as the Program Support Specialist include: 

• Coordinate regional implementations of the Global Workforce Initiative (GWI) and support chapter leaders, industry representatives, and key stakeholders to promote Facility Management (FM) as a career of choice.
• Fulfill donor expectations, assist with cultivation and solicitation efforts, manage gift and sponsorship agreements, and ensure agreement terms are executed and fulfilled.
• Administer all aspects of scholarship programs, including promotion, sponsor solicitation, student application and evaluation processes, award distribution, and enhancing the student experience at events.
• Execute marketing and communication strategies, including producing promotional materials, managing digital content, and supporting event-related activities.

• Plan and execute Foundation events, oversee fundraising logistics, provide administrative support, and utilize donor management software for reporting and program goals.

 

Ready to take your career to the next level?

Apply now to be a part of an exciting journey in shaping the future of facilities management! 

 

We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.