Payroll Implementation Specialist I

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

 

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

 

We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor’s “Best Places to Work in the U.S. 2024” list, and U.S. News & World Report’s “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country’s Top 50 Midsize Early Talent Programs by RippleMatch’s 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.

Why Insperity? 

 

Flexibility: Over 80% of Insperity’s jobs have work-from-home flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community. 

 

Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training. 

 

Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. Whether remote, in person or hybrid, we take care of our people so that you can do your best work. 

 

Payroll Implementation Specialist

 

We are currently seeking a Payroll Implementation Specialist to join our team. This position is responsible for the accurate and timely implementation of payroll and supporting services that result in client retention, growth and satisfaction. This includes onboarding new assigned clients, analyzing payroll data, inputting and balancing payroll data, processing payroll and reviewing payroll reports for distribution to clients. The Payroll Implementation Specialist provides support to clients through implementation while acting as a trusted advisor to internal partners. 

 

Here’s what you’ll do: 

• Onboards new assigned clients, with various client company structures and in multiple states/localities, to payroll and provides related services to ensure accurate and timely implementation.
• Analyzes payroll data supplied by clients for accuracy and completeness, inputs and balances payroll data accurately, processes payroll, and reviews/analyzes payroll reports for accuracy and timely distribution to clients.   
• Ensures accurate compliance with payroll laws and regulations for Insperity and the client.
• Supports client satisfaction indicators via quality service checks among clients and service observations performed by supervisor to ensure client satisfaction. 
• Interfaces with department management and other internal constituents to support actions and initiatives, which improves region-wide client retention.
• Participates in client meetings to support clients’ perception of the value derived from Insperity’s services.  Maintains flexibility in schedule to accommodate clients’ needs.
• Researches, gathers and analyzes clients’ needs pertaining to payroll processing, reporting, related Insperity services and day-to-day operations for assigned clients.
• Maintains knowledge of a business’s financial operation relating to payroll and accounting for small to mid-size business operations from an owner/payroll contact/on-site supervisor/CPA perspective to make business decisions and gives guidance to clients.
• Identifies payroll service solutions to streamline or enhance the payroll service delivery to clients and makes recommendations for improvements to processes and policies while maintaining compliance with laws and regulations applicable to payroll processing and administration.
• Supports process and audit efforts to ensure integrity and accountability for Sarbanes-Oxley compliance.
• Maintains knowledge in federal, state and local payroll administration laws, regulations and best practices.
• Provides customer focused interaction ensuring timely response and effective follow-up on client and/or internal requests and/or issues.
• Provides ongoing and timely communication to payroll teammates, payroll supervisor and service teams on the status of relationship with client, and alerts appropriate internal departments with information pertinent to the maintenance of the client relationship.
• Participates in testing of new payroll processes and enhancements.
• Acts as back-up to supervisor, other payroll functions as assigned and provides project support.
• Mentors new payroll personnel.

 

Here’s what you’ll need to be successful: 

• High school diploma or equivalent required. Bachelor’s degree preferred. 
• 4 – 6 years of experience in payroll administration or other relevant experience.  
• Minimum of 2 years Insperity or PEO industry payroll experience are preferred.    
• FPC or CPP Certification or completion of FLSA PayTrain module (85%)  

 

As required by the California, Insperity provides a reasonable range of minimum compensation for roles that may be hired in California. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. For the state of California only, the range of starting pay for this role is between $62,500.00 and $70,2000.00. 

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.